Email Signature Examples: 12 Professional Templates to Copy
Professional email signature examples and templates for employees, freelancers, students and job seekers, plus what to include and what to leave out.
2 min read
Quick answer
A good email signature includes your full name, job title, company, and one or two ways to contact you, like a phone number or website. Keep it to 3–5 lines, skip quotes and large images, and use the same signature on desktop and mobile.
Your email signature is the business card at the bottom of every message you send. A clean one makes you look professional; a cluttered one gets in the way.
What to include
Essential
- Full name
- Job title
- Company or organization
Recommended
- Phone number
- Website or LinkedIn profile
Optional
- Pronouns
- Company logo (small)
- Office address, if people visit you
- A short legal disclaimer, if your company requires one
What to leave out
- Inspirational quotes
- More than one phone number unless people need both
- Huge images or animated GIFs
- Every social media profile you have
- Your email address in large letters (they already have it)
Email signature examples
1. Simple professional
2. With website and LinkedIn
3. With pronouns
4. Executive
5. Freelancer
6. Job seeker
7. Student
8. Teacher
9. Customer support
10. Sales
11. Healthcare / office with disclaimer
12. Minimal (for replies)
Set up your signature
Frequently asked questions
What should be included in a professional email signature?
Your full name, job title, company name and one or two contact details such as a phone number or website. Pronouns and a LinkedIn link are optional extras.
Should I include my email address in my signature?
It isn’t necessary, since the reader already has it, but it helps when your email gets forwarded or printed.
Should students have an email signature?
Yes, a simple one helps professors and employers: your name, program, year, and university is enough.
Can I put a logo in my email signature?
You can, but keep it small. Many email apps block images by default, so the signature should still make sense without it.