Email Templates and Examples
Ready-to-use email templates for job interviews, follow-ups, resignations, out-of-office replies, school and everyday work. Copy, edit, send.
9 guides
Job interviews
Thank You Email After an Interview: 7 Examples You Can Copy
How to write a thank you email after a job interview, when to send it, what to include, and seven ready-to-copy examples for every situation.
Follow-Up Email After an Interview: When to Send It and 6 Templates
How and when to follow up after a job interview when you haven’t heard back, with six templates for different situations and timelines.
Work
How to Write a Resignation Email (With 6 Templates)
How to write a professional resignation email, what to include, and six templates for two weeks’ notice, immediate resignation, a new job and more.
Out of Office Message Examples: 15 Templates for Every Situation
Out of office message examples you can copy for vacations, holidays, sick days, parental leave, conferences and leaving a job, plus what every auto-reply should include.
How to Write a Follow-Up Email When Someone Hasn’t Replied
How to write a polite follow-up email when you haven’t heard back: when to send it, what to say, and eight templates for work, clients, and urgent requests.
Professional Email Examples: 10 Templates for Everyday Work
Professional and business email examples for common work situations: introductions, meeting requests, updates, apologies, declining requests and more.
School
How to Write an Email to a Professor (With 7 Examples)
How to write an email to a professor: subject line, greeting, what to include, how to end it, and seven examples for extensions, absences, questions and recommendation letters.
How to Write an Email to a Teacher (Parents and Students)
How to write a polite, clear email to a teacher as a parent or student, with templates for absences, questions about grades, concerns and thank-you notes.
Sales and outreach
Writing the same kinds of emails from scratch takes time. These templates give you a proven starting point, so you only need to fill in the details.
How to use a template
- Click Copy on the example you want.
- Replace everything in [brackets] with your own details.
- Add one personal detail so it doesn’t read like a template.
- Check names, dates, and the subject line before you send.
Explore other topics
Email Writing Guides
How to start an email, how to end it, which greeting and sign-off to use, and the phrases that make everyday emails clear and polite.
Email Terms and Abbreviations
Plain-English meanings of common email terms and abbreviations, from CC, BCC and Re: to FYI, EOD, OOO and PFA.
Gmail and Outlook Help
Simple step-by-step guides for everyday Gmail and Outlook tasks, from unsending and recalling emails to changing your signature.