How to Write a Resignation Email (With 6 Templates)
How to write a professional resignation email, what to include, and six templates for two weeks’ notice, immediate resignation, a new job and more.
4 min read
Quick answer
A resignation email should be short and professional: a clear subject line (“Resignation – [Your name]”), a statement that you’re resigning, your last working day, a brief thank-you, and an offer to help with the handover. Tell your manager in person or on a call first if you can.
Resigning can feel awkward, but the email itself should be simple. Its job is to confirm the facts in writing and leave on good terms.
Before you send it
- Check your contract for your notice period.
- Tell your manager first, in person or on a video call if possible.
- Decide your last day and be ready to confirm it.
What to include
- Subject line: “Resignation – [Your name]”
- Your resignation: a clear sentence saying you’re resigning from your role
- Last working day: the exact date
- A thank-you: one or two sentences, sincere but brief
- Handover offer: how you’ll help with the transition
What to leave out
- Complaints about the company, your manager or colleagues
- Long explanations of why you’re leaving
- Details about your new salary or employer (unless you want to share)
Resignation email templates
1. Standard resignation (two weeks’ notice)
2. Short and simple
3. Resigning for a new job
4. Immediate resignation
Only use this if you truly can’t work your notice period, and check your contract first.
5. Resigning after a short time
6. Retirement
After you’ve sent it
- Set up an out-of-office message for your last day.
- Send a short goodbye email to colleagues on your final day, with personal contact details if you want to stay in touch.
- Keep it positive. People remember how you left.
Frequently asked questions
Is it okay to resign by email?
Yes, an email is the standard way to put your resignation in writing. Ideally, tell your manager in a conversation first and then send the email as confirmation.
Do I need to give a reason for resigning?
No. You can simply say you’ve decided to move on. If you want to share a reason, keep it brief and positive.
Who should I send my resignation email to?
Send it to your direct manager and CC HR if your company asks you to. Don’t send it to the whole team.
What subject line should I use?
Keep it clear and simple: “Resignation – [Your full name]” or “Notice of resignation – [Your full name]”.